New features for claimexpenses.com
The team at claimexpenses.com has been working on improvements to the platform. You can now request reviews after you submit expenses, and assign ‘Reviewers’ to approve or reject the claims.
claimexpenses.com is a web-based tool designed to make expenses claims easier for everyone and capture the details you need to reduce the cost and carbon impact of your business travel. Many of our Green Arts Initiative members and environmental reporting organisations use the tool to manage their expense claims and simultaneously track their travel emissions.
New features explained
The new review process is designed to be completely flexible to suit your organisation’s needs. Once enabled, the system allows you to have as many reviews as you need, either from existing administrators or from users with the new ‘Reviewer’ permission. You might request multiple reviews when you submit the claim (perhaps from different budget holders) or, each reviewer might request a review from someone else (perhaps a chain of line managers), until the claim is fully approved. You can adopt whatever process works for you and vary it as required.
Whenever you request a review, the reviewer will receive an automatic email with a link to approve or reject the claim. They can also leave an optional comment. If your claim is rejected, you’ll receive an email and, if you wish, you can then make changes or corrections and request another review.
The full review history of each claim is stored and displayed on the claim details page. This provides a transparent, permanent and secure audit record of the expenses approval process, alongside the claim details and uploaded receipts.
Enabling the review process
To get started, one of your organisation’s finance or operations administrators needs to log in to claimexpenses.com and enable the feature.
For more information on how it all works, read this knowledge base article or get in touch via email to [email protected].
Not yet a claimexpenses.com user?
You can use claimexpenses.com to easily manage expense claims and track travel emissions in your organisation, which is particularly helpful for Creative Scotland multi-year funded organisations and others who need to report on their travel emissions or want a better understanding of them. The annual subscription is subsidised for Scottish arts organisations so costs only £50 plus VAT.